Tenant Repairs in Poland - Guide
As a tenant in Poland you often need to decide which small repairs are your responsibility and when the landlord should intervene. This guide explains step by step what "small repairs" mean, how to carry them out safely and according to the lease, how to document defects and when to report a problem to the landlord or building manager. You will also learn which deadlines matter, how to secure evidence and what the legal bases are in Poland to protect your rights. The information is practical and written in plain language to help quickly resolve everyday housing issues. You will also learn when repair costs can be deducted from the deposit, how to act in case of power, plumbing or heating failures, and when to seek help from the court or tenant advocates.
When a repair is the tenant's responsibility
The tenant's common duties include small maintenance tasks and replacing items worn by normal use. For example, replacing light bulbs, small faucet seals, minor door adjustments or cleaning drains usually fall on the tenant. If the lease contains specific provisions, follow them; in case of doubt check the lease text and the legal basis.[1]
- Replacing light bulbs, small seals and minor cosmetic fixes.
- Routine upkeep and small preventive actions.
- Documenting small repairs and keeping receipts and photos.
How to report a defect to the landlord
It is best to send the report in writing or by e-mail, describing the defect, attaching photos and proposing an appointment for service. State the scope of the problem and any safety risk. If the defect threatens health or property, inform the landlord immediately and mark this in the report.[2]
- Prepare a short letter or e‑mail describing the defect and include photos.
- Set a reasonable time for repair and offer access to the premises.
- Keep proof of delivery and contact confirmations.
What to do if the landlord does not fix a serious failure
If the failure endangers health, safety or habitability (no heating, major leaks), and the landlord does not respond, you can escalate: notify building administration, hire a professional and demand reimbursement, or take the matter to the district court. Before acting, document all notices and responses.[3]
How to safely perform a small repair
Only do tasks within your competence. Do not repair gas systems or electrical installations that require licenses. If in doubt, consult a professional and obtain written confirmation of the scope of work and costs.
- Perform only simple tasks that do not require certification.
- Keep receipts and photos of the completed work.
- If costs are to be reimbursed, ask the landlord for written consent.
FAQ
- Does the tenant have to perform all small repairs?
- Not always; responsibilities depend on the lease and the nature of the defect. Routine small tasks usually burden the tenant, while major repairs are the landlord's responsibility.
- How long does the landlord have to respond to a serious failure?
- The landlord should act promptly, especially when safety is at stake. Exact deadlines may arise from the lease or depend on the type of failure.
- Can I deduct the repair cost from the deposit?
- It is possible if the lease allows it and the cost is justified; it is better to obtain the landlord's consent or document the expenses.
How to
- Check the lease terms and determine whether the repair is your responsibility.
- Take photos and note dates and a description of the defect.
- Send a written report to the landlord with attached evidence.
- Wait for a response and a proposed repair date.
- If it is your responsibility, perform the repair or hire a professional and keep receipts.
Key takeaways
- Always document defects with photos and records of contact.
- Check the lease before carrying out costly repairs.
- Seek help from tenant advocates or the court if the landlord fails to act.
