Tenant Settlement Offer in Poland
As a tenant in Poland, it is useful to know practical steps for preparing a settlement offer to a landlord, especially in disputes about rent, repairs, or lease termination. This guide explains what information to include in the proposal, how to gather evidence and which deadlines to consider so the proposal is clear and enforceable. If the case might go to court, a settlement often helps avoid lengthy proceedings and costs, and in some situations documenting terms in writing provides greater security for both parties[1].
When to propose a settlement?
A settlement is a good option when the problem can be solved by mutual concessions: e.g., spreading rent arrears into installments, defining the scope of repairs or setting a move-out date. Settlements are often faster than court proceedings and reduce the risk of escalation. For eviction-related matters, check procedural deadlines and court options[2].
What should a settlement offer include?
A settlement offer should be clear, specific and practicable. Propose concrete deadlines, amounts and responsibilities as well as how performance will be documented.
- The amount to be paid and a payment schedule, if arrears are involved.
- The scope of repairs, who will perform them and exact completion dates.
- List of attachments and evidence: photos, emails, invoices and reports.
- Consequences of failing to meet the terms of the settlement, e.g., resuming court proceedings.
- Contact details of the parties, place and method of delivery and signatures or email confirmation.
How to present the offer formally?
It is best to send the proposal in writing or by email and request confirmation of receipt. Include in the text the parties' details, a description of the problem, proposed solutions and a response deadline. Keep copies of sent documents and delivery confirmations.
Negotiation and signing the settlement
During negotiations, be specific and propose solutions feasible for both parties. If the proposal is accepted, draft the settlement in writing, specifying deadlines and how performance will be confirmed. A signed agreement has more evidential weight than verbal arrangements.
Common mistakes
- Imprecise deadlines for performance or failing to state who pays for repairs.
- Lack of documentation showing the apartment condition and payment history.
FAQ
- Can I propose a settlement instead of going to court?
- Yes, a tenant can propose a settlement at any time; a settlement often helps avoid lengthy court proceedings and related costs[2].
- What documents should I attach to a settlement offer?
- Attach payment proofs, photos of the apartment condition, correspondence with the landlord and invoices for repairs that support your claims.
- Does a settlement signed by both parties have legal effect?
- Yes, a written settlement signed by both parties is legal evidence and can be enforced civilly if one party fails to comply.
How-To
- Gather all evidence: photos, correspondence, invoices and payment confirmations.
- Clearly specify amounts and a proposed payment schedule if arrears apply.
- Write a simple settlement document: parties, dispute description, proposed terms and a response deadline.
- Send the proposal by email with read receipt or by registered mail and keep proof of delivery.
- If the other party agrees, finalize the settlement and sign it or confirm via email with a clear statement.
Help and Support / Resources
- ISAP - legislation database
- Gov.pl - official information
- Ministry of Justice - procedural information
