Mediation for Tenant Rent Arrears in Poland
Mediation is a way to amicably resolve a dispute between a tenant and a landlord when rent arrears arise. In Poland, mediation can reduce costs, speed up agreements and offer a chance for a repayment plan without taking the case to court. This article explains when to consider mediation, which documents to prepare, what rights tenants have and how to communicate with the landlord. You will find practical steps, guidance for mediation meetings and information on deadlines and consequences of no response. The article is intended for tenants seeking clear guidance in a difficult financial situation and uses accessible legal language reflecting realities in Poland. We also suggest when to consult a lawyer or bring the case to court.
How mediation works for rent arrears
Mediation is a meeting conducted by a neutral mediator aimed at reaching an agreement between the parties. Tenant rights and landlord obligations are described in the Act on the Protection of Tenants and related provisions [1]. Mediation services can be organized by mediation centers, courts or non-governmental organizations, and information about available forms of mediation is available on public administration websites[2].
When to consider mediation
- When the debt can be spread into installments and you want to propose a repayment plan.
- When you have proof of payments, correspondence and bills that confirm your situation.
- When you want to avoid court costs and lengthy litigation.
- When both parties prefer to retain control over the solution and do not want a final court judgment.
How to prepare for mediation
- Collect the lease agreement, invoices, transfer confirmations and any correspondence about the arrears.
- Prepare a proposed repayment plan with specific amounts and deadlines.
- Prepare a short letter explaining your financial situation to present to the mediator.
- Check response deadlines for official notices and possible consequences of no reply and decide on a meeting date.
Risks and limitations of mediation
Mediation does not always result in an agreement and does not replace a court judgment if the parties cannot reach a compromise. In case of eviction risk or if the landlord files a court case, the provisions of the Civil Code and court procedures apply[3].
FAQ
- Is mediation voluntary for the tenant?
- Yes, mediation is voluntary — no party can be forced to conclude an agreement.
- How much does mediation cost?
- Mediation costs depend on the organizer; sometimes mediations are free or subject to a small fee.
- Is a mediation agreement binding?
- If the agreement is written and signed by the parties, it usually takes the form of a contract and is enforceable under civil law.
How to
- Collect documents and proof of payments.
- Contact a mediator or mediation center and schedule a meeting.
- Prepare a proposed repayment plan with specific amounts and deadlines.
- Attend the mediation meeting and negotiate terms considering your financial capacity.
- Draw up and sign a written agreement and keep copies of all documents.
Help and resources
- Act on the Protection of Tenants (ISAP)
- Ministry of Justice — Mediation information
- Civil Code (ISAP)
