Can landlord require tenant documents in Poland
If a landlord asks for documents related to a housing allowance, many tenants wonder what rights they have and what information they must disclose. In Poland data protection and tenant law limit excessive document requests, but some information may be justified for a lease agreement or payment verification. This article explains when a landlord can ask for documents, which documents are permissible, how to protect your data and what steps to take if you feel your privacy has been violated. You will find practical advice, sample actions and appeals, and guidance on where to seek help in the Polish legal system.
What can a landlord request?
A landlord may ask for certain documents if they are relevant to the rental agreement or accounting. The most commonly acceptable items are:
- Decision granting the allowance or a certificate (document) — a copy of the decision granting the allowance or a certificate from the office.
- Proof of payment receipt (payment) — a transfer receipt or confirmation of benefit payment.
- A copy of the lease agreement and identity document (record) — when needed to verify the parties to the contract.
What a landlord cannot request?
There are limits: a landlord does not have the right to demand excessive personal data, especially sensitive data.
- Medical data or health details (safety) — these are sensitive and should not be shared.
- Passwords, full bank account numbers or full statements (entry) — a landlord may only receive necessary payment confirmations.
- Information beyond the scope of the lease (record) — e.g. data about other family members without justification.
How to respond
If a landlord requests documents, ask for a written justification of the request and specify which documents are required. Keep copies of everything you provide and note dates of contact and the method of transmission.
- Request written justification (document) — a record will help in any dispute.
- Provide only necessary payment confirmations (payment) — do not send full statements.
- Mask sensitive data (entry) — redact PESEL numbers if they are not required.
Frequently Asked Questions
- Can a landlord ask for a copy of the allowance decision?
- Yes, a copy of the decision is usually permissible as evidence in rental accounting.[1]
- Can a landlord demand a bank statement?
- A landlord may ask for proof of receipt of funds, but should not request full account statements.[2]
- What to do if a landlord requests too much data?
- You can refuse and ask for a written justification, and if violated report the case to the data protection authority or court.[3]
How to proceed
- Contact the landlord and ask for details of the request (contact).
- Provide only copies of necessary documents and keep confirmations (document).
- If the request is excessive, consult the data protection authority or a lawyer (contact).
Key takeaways
- A landlord may only request documents necessary for the tenancy.
- You have rights to data protection and to refuse disclosure of sensitive information.
Help and support
- [1] ISAP: Legal acts database
- [2] GOV.PL: Information for citizens
- [3] MS.GOV.PL: Ministry of Justice
