Tenant Notice to End Lease in Poland

If you are a tenant in Poland and plan to end a lease, this guide explains deadlines, formal requirements and practical steps. You will learn how to properly submit a notice in the required form, what obligations a tenant has before moving out and when the landlord can refuse a notice. We discuss differences between fixed-term and open-ended leases, deposit refunds, and what to do if disputes arise or court intervention is needed. The article also advises on how to gather evidence and where to seek help in cases of eviction, repairs and unpaid rent.

What does terminating a lease mean?

Termination is a unilateral statement by the tenant of the intention to end the tenancy. Basic rules regarding tenant protection and parties' obligations are set out in the Act on the Protection of Tenants and provisions of the Civil Code.^[1][2]

Notice deadlines

• (time) A contract for an indefinite period usually requires one months notice if the contract provides such a term.
• (time) A fixed-term contract may have special conditions  check the contract provisions and applicable deadlines.
• (time) In urgent situations (e.g., health hazard) deadlines may be shorter due to the need for immediate action.

Form of notice

Most often the notice should be submitted in writing and include the parties details, the address of the premises, the date and a legible statement of termination. Sending by registered mail with confirmation of receipt is a practical proof of delivery.

What to do before moving out

• (evidence) Document the condition of the premises: photos, notes and handover protocols will help with deposit settlement.
• (repair) Make sure which repairs are the tenants responsibility  fix minor damages if the contract requires it.
• (deposit) Prepare deposit accounting and proofs of utility payments to avoid disputes about deductions.
• (move-out) Arrange a handover protocol with the landlord or their proxy.

Law and disputes

If the landlord challenges the notice or there is a dispute over the deposit, tenancy cases are usually resolved by the District Court (Civil Division). If necessary, seek legal assistance or advice from civic organizations. Information on court procedures and enforcement can be found on the Ministry of Justice website.^[3]

FAQ

1. Can I terminate a fixed-term lease?

It depends on the contract terms. Some agreements allow early termination only in specified situations; check the contract provisions and local law carefully.

2. How do I get my deposit back after moving out?

Document the property's condition at move-out, collect receipts and a handover protocol; if the landlord does not return the deposit, you may take the matter to court.

3. What if the landlord refuses to accept the notice?

Keep proof of dispatch (e.g., registered mail) and consult a lawyer or the court; delivery can also be proven by witnesses or a courier.

How to

1. (notice) Check the contract and note the relevant notice periods.
2. (notice) Prepare a written notice with the date, address and signature.
3. (notice) Deliver the notice, preferably by registered mail with confirmation of receipt.
4. (evidence) Document the property's condition with photos and make a handover protocol.
5. (deposit) Settle the deposit and request written confirmation of return or deductions.

Key takeaways

• Check notice deadlines in your contract to avoid extending the tenancy.
• Always submit the notice in writing and keep proof of delivery.
• Document the property condition to support deposit recovery.

Help and Support / Resources

• Contact for government information on tenants' rights
• [1] ISAP  Internetowy System Akt9 Prawnych
• [3] Ministry of Justice

1. [1] ISAP  Internetowy System Akt9 Prawnych
2. [2] ISAP  Civil Code and Acts
3. [3] Ministry of Justice