Documenting Vandalism for Tenants in Poland
As a tenant you may encounter vandalism in a rental unit. It is important to document damage quickly and systematically, because photos, videos and notes increase the chances of recovering costs or clarifying the situation with the landlord. In Poland evidentiary procedures and deadlines can matter in a court dispute or in repair discussions, so collect dates, witnesses and receipts. This article shows what steps to take, how to store evidence securely and when to report to the police or the court. Keep a simple document order to protect your rights as a tenant. You will also learn which photos to take, what information to record, and how to communicate with management and your insurer.
What to document
- Photos and videos: from different angles and close-ups, with date and time.
- Event log: dates, times, descriptions and circumstances.
- Witnesses: name, contact and a short note about their observation.
- Receipts and repair estimates: invoices, contractor offers and cost estimates.
- Damage map: a short list of which items are damaged.
Detailed documentation increases your chances of success in disputes.
How to collect evidence
- Photograph systematically: wide shot, close-ups and reference points.
- Record video: show context and date where possible.
- Record metadata: location, date, device and the person documenting.
- Create backups: cloud and external storage.
Keep at least one copy of evidence outside the residence.
Reporting and deadlines
Notify the landlord or manager in writing and keep proof of receipt.
- Written damage report: description, photos and request for repair or reimbursement.
- Report to the police if a crime has occurred.
- If the case goes to court, the District Court (Civil Division) hears tenant claims.[2]
Act quickly: evidentiary and procedural deadlines can be short.
Tenant rights are governed by the Act on Protection of Tenant Rights.[1]
FAQ
- What should I photograph?
- Focus on damage, locations, dates and reference points, and overall shots of the unit.
- Do I have to report vandalism to the police?
- If a crime occurred or the damage is significant, it is advisable to report it to the police.
- How long should I keep evidence?
- Keep documents and copies at least until the civil case is resolved or the claim is settled.
- What if the landlord does not respond?
- Consider taking the case to court or seeking legal assistance.
How-To
- Take a full set of photos and videos documenting the damage.
- Write down dates, witnesses and keep receipts.
- Send a written report to the landlord and keep a copy.
- If there is no response, consider reporting to the police or filing a claim in court.
Key takeaways
- Document immediately and systematically.
- Keep backups and metadata.
- A written report helps pursue claims.
Help and Support
- Information about courts — Gov.pl
- Ministry of Justice — information and procedures
